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BYE-LAWS FOR KINDRED CLUBS USING A F&RCC CLUB HUT (DEC 2007).

1. BOOKINGS BY KINDRED CLUB MEMBERS
Kindred Club members who wish to book beds in a F&RCC Club Hut should apply, in writing, to the relevant Hut Warden at least 7 days before their proposed visit. Telephone bookings will not be accepted.
A list of Kindred Clubs with “Reciprocal Rights” is shown on the Home page.
a. Applications must state the date, the number of male and female beds required, the number of guests and must prove membership of a kindred club.
b. Kindred Club members will not be allowed to book on a F&RCC meet unless they are the guest of a F&RCC Member.
c. Kindred Clubs who wish to base one of their own meets at a F&RCC Hut, must state the number of places required, which can not exceed 50% of the male and/or 50% of the female bed spaces at the hut. The number of places used must not exceed the number booked.
d. All applications shall include a cheque for £25, made payable to Fell and Rock Climbing Club, as a deposit on the Hut key. This cheque will be destroyed when the Hut key is returned to the Warden. Please note that if more than one Hut is to be visited, a separate application for each Hut is required as each Hut has a separate key. Kindred Club Members must not arrive at a Hut unless they have a key and a booking card.
e. A stamped addressed envelope must accompany the application, which the Warden will use to return a hut key and a booking card. (Please remember to use the correct postage, as an envelope containing a key will require a higher rate under the latest Royal Mail rules.) This booking card gives Kindred Club Members and their guests prior claim to beds over F&RCC Members who have not booked a bed.
f. No Kindred Club Member may introduce more than 3 guests at one time without the Warden’s written permission. The Kindred Club Member must accompany their guest(s). The total number of Kindred Club Members (including their guests) allowed to book beds at a hut must not exceed 50% of the male and/or 50% of the female beds. Children are not allowed. All guests must be 18 years of age or older.
g. Except in cases of extreme emergency due to bad weather, illness or accident, casual visitors shall not be given permission to use the Huts.

2. HUTS AVAILABLE FOR USE BY KINDRED CLUBS:
BEETHAM COTTAGE Hartsop, Patterdale.
Accommodation 12 men, 6 women & camping.
Warden: Barbara Duxbury,23 Park Road, Darwen, Lancashire, BB3 2LB.
· BIRKNESS BARN Buttermere.
Accommodation 19 men & 13 women
Warden. Norman Haighton, The Shieling, Elm Bank Road, Wylam, Northumberland, NE41 8HS.
· BRACKENCLOSE Wasdale Head.
Accommodation 18 men, 12 women & camping
Warden. Mike Carter, 6. Dunster Grove, Clitheroe, Lancashire, BB7 2QL. Tel 01200 428278.
· RAWHEAD BARN Great Langdale.
Accommodation 21 men & 12 women
Warden. Sue Preston-Jones, 31.Castle Drive, Kendal, Cumbria, LA9 7BJ. Tel 01539 735502
· THE SALVING HOUSE Rosthwaite, Borrowdale.
Accommodation 14 men & 10 women.
Warden. Trevor Morgan, 8.Hare Lane, Barrow-in-Furness, Cumbria, LA13 9LL. Tel 01229 834816.
· WATERS COTTAGE Garbhein Road, Kinlochleven.
Accommodation 14 Men, 5 Women and 9 mixed plus camping.
Warden. Steve Field, Cockhill Cottage, Callander, Perthshire, FK17 8JJ
· KARN HOUSE Craig na Gower Avenue, Aviemore.
Accommodation 8 Men 6 Women 11 Mixed & camping.
Warden. Megan Griffiths, 15.Perth Street, Edinburgh, EH3 5DW

3. HUT SECURITY
a. When a Hut is left unoccupied either temporarily or at the end of a visit all windows and doors must be closed and locked. This applies to outbuildings where appropriate.

4. REGISTRATION AND FEES
a. Immediately on arrival all Hut users must enter their names in the Visitors book together with the date of arrival.
b. On departure the total fees due, including any amount due for breakages, must be entered in the Visitors book. The amount payable must be placed in one of the fee envelopes provided. The names of the party and details of the payment must be written on the envelope, which should then be placed in the safe.
Wherever possible payment should be by cheque, made payable to F& RCC.
c. Hut fees are as set out below
Kindred Club Members £4.00 per night.
Kindred Club Members Spouse/ Partner £5.00 per night
Guests £5.00 per night.
Hut fees may be varied from time to time by the Committee.

5. CAMPING AND SLEEPING OUT
a. Camping and sleeping out by Kindred Club Members and their guests is allowed at Brackenclose, Beetham Cottage, Karn House and Waters Cottage, but at no other Hut. The booking procedure for camping is identical to that used to book beds.
b. The camping fee is half the normal fee if the Hut cooking facilities are not used. If the Hut cooking facilities are used then full Hut fees are payable. Sleeping in cars or camper vans will be regarded as camping.
c. Campers must not remove dormitory or other Hut equipment for use outside the hut.

6. LIMITATIONS ON HUT USE
Huts shall be regarded as places where all persons are entitled to reasonable standards of peace and quiet.
a. Dogs and other animals are not allowed into a Hut. The only exception to this shall be a guide dog when accompanied by its blind owner.
b. Radios, tape recorders, record players, television sets or similar devices must not be used in a hut.
c. Mobile telephones must not be used in any Hut. Please switch off your telephone on arrival.
d. All persons sleeping in a hut must provide themselves with a sheet or other sleeping bag.
e. Smoking is not permitted in any part of a Hut.
f. The use or possession of illegal drugs is an indictable offence and is not permitted in any part of F&RCC property. This is deemed to include vehicles parked on F&RCC property. The F&RCC is required to inform the Police if anyone is found in possession of these substances on F&RCC property.
g. Motor vehicles must only be parked in recognised locations and must not be allowed to obstruct exits or the highway. Kindred Club Members who intend to leave the Hut without taking their vehicle must ensure that they are not trapping in the vehicles of other hut users, who might need to use them.
h. The total number of people sleeping in a hut must not exceed the number of beds available. Sleeping on the floor is not allowed.

7. DAMAGE AND BREAKAGES
a. Breakages of crockery must be paid for when paying Hut fees.
b. If Kindred Club Members cause damage to the fabric or equipment at a Hut they must report the damage to the Warden or the Hut Secretary. At the discretion of the Committee the Kindred Club member will be responsible for the cost of repair or replacement.
c. Kindred Club Members are responsible for damage caused by their guests.

8. DUTIES OF HUT USERS
Kindred Club Members and their guests must carry out the following domestic duties during and at the end of their stay:
a. Replenish stocks of coal and firewood from the store.
b. Clean out fires and heating stoves. (Do not relay fires as the paper soon becomes too damp to light.)
c. Wash, dry and store crockery, cutlery and cooking utensils as soon as possible after use.
d. Clean cookers and work surfaces after use.
e. Tidy all rooms and sweep floors.
f. Store all foodstuff in the shelves, boxes or larder and remove from the Hut at the end of their stay.
g. Notify the Warden of any imminent shortages of fuel, cleaning materials or consumables.

9. HUT NOTICES
Kindred Club Members and their guests are required to observe the special instructions given on Hut notices regarding the Fire precautions, gas installation, heating, water supply, lighting and drainage.

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